business

Digital Collaboration: Key to Remote Working Success

One of the main reasons why companies appoint teams and human resources in their offices is ‘the ability to collaborate.’ According to the icon of automobile industry, Henry Ford, “Coming together is a beginning, staying together is progress and working together is success.”


In the wake of Covid-19 pandemic, offices and commercial establishments had to temporarily shut down. The business processes were either suspended or moved to work-from-home system wherever possible.


While the switch has kept operations running to a certain extent, the businesses have been facing a lot of challenges in keeping the collaboration active. There have been numerous instances of employees under-performing or suffering from lack of motivation due to the absence of a collaborative mechanism.


However, this problem can be easily overcome by using the digital tools for collaboration that are available today. The important thing is to identify the needs of your team and the functionality required. Once the need is identified, it becomes easier to select the right tools and processes that encourage collaboration even while when your organization has adopted the remote working processes.



Communication

One of the biggest challenges for remote working teams is the ability to maintain robust communication channels. When in office, it is easy for everyone to gather in the meeting room or discuss urgent and important topics over lunch or coffee. Remote working doesn’t offer that luxury to the teams.


Digital communication tools are the bridge that covers this gap between people. Simple, real-time and effective communication channels such as email and chats can help in bringing all employees. There are plenty of cloud-based communication options and tools that can keep people connected across cities and time zones. In fact, the digital technology is now available to help business make the remote transition seamlessly now.


There are businesses generating millions of dollars in monthly revenues without any need for the employees to get together physically. This is the power of the digital communication.



Virtual meeting Rooms

The modern scenario has brought almost all types of businesses online. Business organizations, their suppliers as well as clients are now operating in the work-from-home environment. Thus, it is important of you to ensure digital collaboration with them through virtual meeting rooms. Today, there are a number of video meeting apps and facilities from different service providers. Google and Microsoft are offering free virtual conferencing tools wherein a user can connect with entire teams online. These are apps and tools that offer audio and video interaction. Such apps provide the ability of delivering presentations and holding team or client meetings online. There are file transfer features integrated in such apps to seamlessly transfer documents, images, presentations or even video clips or software tools etc.



Mentoring and management

For a large number of organizations, the switch to remote working is a recent and novel phenomenon. At the same time, employees who have spent long years or decades working in the conventional offices find it quite challenging to adapt to the remote working initially. While the digital tools provide the ability to carry out their daily duties to employees, there is a need to ensure that they don’t feel lost.


Business leaders and managers need to be constantly available for their teams. For some employees, it might be the need to be mentored and guided in the adoption of the new collaboration tools. For others, the need could be related to a constant real-time flow of instructions and review of their work. The business leaders need to address all such needs via group as well as individual communication channels. There should also be occasional informal virtual get-togethers with teams wherein the employees can discuss things unrelated to work or indulge in some fun activities. Such things can strengthen the team spirit and accessibility among employees even when they work remotely.



In conclusion

Remote working is no longer a fad or a novel option which is individual specific. Today, it has become an integral part of a modern business organization’s work culture. It is estimated that in less than a decade, majority of the employees globally would switch to remote working. Hence, it is important to familiarize with digital collaboration tools and enjoy maximum productivity while working remotely. There are adequate number of collaboration tools available to help you in this endeavour! Out-of-sight is no longer out-of-mind courtesy of the digital transformation of businesses in the 21st century!